Privacy Policy

Last updated: Jan 1 2021

This privacy policy explains how SAFEcheck Systems (SAFEcheck) handles your personal information and data. We value your trust, so we’ve strived to present this policy in clear, plain language instead of complex lawyer speak. The policy is structured so you can quickly find answers to the questions which interest you the most.

This privacy policy applies to all the products, services and websites offered by Closer Collaboration Corporation and any affiliated entity or d/b/a (collectively "SAFEcheck ") except where otherwise noted. We refer to those products, services and websites collectively as the “services” in this policy. Some services have supplementary privacy statements that explain in more detail our specific privacy practices in relation to them. Unless otherwise noted, our services are provided by SAFEcheck inside of Canada and the United States of America.

WHAT & WHY:

We collect and use the following information to provide, improve, and protect our Services.

What information does SAFEcheck collect? When you use SAFEcheck, we collect information relating to you and your use of our services from a variety of sources. These are listed below. 

  • Information we collect directly from you

    • Operational Data. If you use SAFEcheck for our digital checklist services, then you or your employee will be providing sensitive information which may include store data, personal info (such as employee name, email etc.) and business operational procedures.

    • Billing information. If you make a payment to SAFEcheck , we require you to provide your billing details, such as a name, address, email address and financial information corresponding to your selected method of payment (e.g. a credit card number and expiration date or a bank account number). If you provide a billing address, we will regard that as the location of the account holder.

WITH WHOM

  • We safeguard your email addresses. Rest assured, SAFEcheck definitely does not sell those email addresses to any third parties.

  • How does SAFEcheck use the information we collect? We may disclose aggregated, anonymous, or anonymized data to third parties for market research, academic research, benchmarking, or any other purpose. In all such instances, we will not disclose any identifiable information about you, your respondents, or your company. SAFEcheck may also analyze your usage patterns and the usage patterns and respondents to improve or optimize our services.

  • With whom do we share or disclose your information? SAFEcheck does not sell your information, but we may make aggregate, anonymized, or anonymous data available to third parties for research or other purposes.

  • When might we disclose your data to third parties? Only for a limited number of reasons. Mostly commonly, we share your information with our service providers who help us to provide our services to you. We contractually bind these service providers to keep your information confidential and to use it only for the purpose of providing their services to us. For example, we use payment processors who help us to process credit card transactions. By using our services, you authorize SAFEcheck to sub-contract in this manner on your behalf. Rarer circumstances include when we need to share information if required by law, or in a corporate restructuring or acquisition context (see below for more details).

  • We may disclose:

    • Your information to our service providers. We use service providers who help us to provide you with our services. We give relevant persons working for some of these providers access to your information, but only to the extent necessary for them to perform their services for us. We also implement reasonable contractual and technical protections to ensure the confidentiality of your personal information and data is maintained, used only for the provision of their services to us, and handled in accordance with this privacy policy. Examples of service providers include payment processors, email service providers, and web traffic analytics tools.

    • Your account details to your billing contact. If your details (as the account holder) are different to the billing contact listed for your account, we may disclose your identity and account details to the billing contact upon their request (we also will usually attempt to notify you of such requests). By using our services and agreeing to this privacy policy, you consent to this disclosure.

    • Aggregated information to third parties to improve or promote our services. No individuals can be identified or linked to any part of the information we share with third parties to improve or promote our services.

    • Your information if required or permitted by law. We may disclose your information as required or permitted by law, or when we believe that disclosure is necessary to protect our rights, and/or to comply with a judicial proceeding, court order, subpoena, or other legal process served on us.

    • Your information if there's a change in business ownership or structure. If ownership of all or substantially all of our business changes, or we undertake a corporate reorganization (including a merger or consolidation) or any other action or transfer between SAFEcheck entities, you expressly consent to SAFEcheck transferring your information to the new owner or successor entity so that we can continue providing our services. If required, SAFEcheck will notify the applicable data protection agency in each jurisdiction of such a transfer in accordance with the notification procedures under applicable data protection laws.

    • Information you expressly consent to be shared. For example, we may expressly request your permission to provide your contact details to third parties for various purposes, including to allow those third parties to contact you for marketing purposes. (You may later revoke your permission, but if you wish to stop receiving communications from a third party to which we provided your information with your permission, you will need to contact that third party directly.)

What are your rights to your information? Capture your data. You can take screenshots of your data and checklist responses. We may in our discretion provide tools to export the data and checklist responses.

For how long do we retain your data? We generally retain your data for at least 6 months for client record keeping, audit and review purposes. However, we may also retain your data permanently for internal use and aggregate business studies. We reserve the right to delete or purge such data.

Changes to this privacy policy. We may modify this privacy policy at any time, but if we do so, we will notify you by publishing the changes on this website. If we determine the changes are material, we will provide you with additional, prominent notice as is appropriate under the circumstances, such as via email.

Questions? For questions regarding our privacy policy or practices, contact SAFEcheck by emailing info@SAFEcheck.systems.